Course Details
This course is ideal for beginner users who would like to become more familiar with SharePoint Online, its features and functions.
Level
Beginner
Duration
1 Day
Costs
$1150.00
Prerequisites
This course is designed for beginners who are looking to understand SharePoint, its features and best practice methods. No previous experience with SharePoint is required.
About this course
This course is designed for all users interested in gaining a deeper understanding of SharePoint’s capabilities and suite of features. Participants will leave the training with the confidence needed to apply their newly learned knowledge back into their own SharePoint environment. No prior SharePoint knowledge is required.
Learning Outcomes
- Structuring SharePoint to support users and content
- Understanding SharePoint features and where/when to use them
- Setting up of sites, pages, lists and libraries ready for content
- Understanding the principles associated with managing, creating and sharing for information
- Setting up of notifications
- Understanding permissions
Course agenda
Understanding SharePoint
SharePoint provides the tools to become a powerful site provisioning engine allowing you to select and create different sites for your teams, projects, services and solutions. In this module you will learn about site creation, including determining the correct structure for your organisation, the varying types or site templates and where/when to use the different site templates available within SharePoint. Topics include:
- Sites vs Site Collections
- Classic vs Modern Sites
- Site types and definitions
- SharePoint Architecture
SharePoint Content Management
SharePoint supports dynamic rich content through its suite of features. In this session we look at SharePoint at how its uses these features and its functionality to support the varying types of content that can be contained within the application. Topics include:
- Understanding Sharepoint structure (sites, pages, lists & libraries)
- Demonstration of the available features within SharePoint and where/when to use them
- Site information including styling and theming
- Location of where to find and store site assets
- Defining the correct structure to support content and users find information effectively
Document management
Document Management is still one of the primary utilised features within SharePoint. With the OOTB SharePoint Document Libraries organisations can easily view/manage versions, apply custom views and alerts, work together on the same document, assign metadata or work with different document templates. In this session we dive deep and explore SharePoint document libraries and all its features and functionality. Topics include:
- Introduction
- Options around uploading documents
- Document properties and metadata
- Creating document views
- Document settings and options
- Synchronising library assets
- Versioning and restoring
- Sharing of documents (internal/external)
Working with lists & libraries
SharePoint comes packaged with a suite of list and libraries that can support various types of digital assets. In this session we look through the available OOTB lists and libraries and their unique features as well as explore custom lists their many benefits. Topics include:
- Introduction into the suite of list and libraries
- Exploration into features and functionality
- Creating and managing list data
- Using quick edit
- List and libraries settings and options
- Data properties and metadata
- Versioning and restoring
- Synchronising assets
Navigation
The navigation system in SharePoint assists users in accessing the various sites, pages and assets contained within SharePoint. To implement an intuitive navigation system consideration needs to be applied to the structure, naming conventions and placement of the menu items. In this session we explore the navigation system and look into how to apply best practices to ensure a successful implementation. Topics include:
- Navigation properties
- Customising the navigation
- Defining a structure
- Understanding global/current navigation
- Adding links/folder
- Managing nav items
Sharing & Permissions
SharePoint provides various options around sharing and permissions associated with its contents including sites, lists & libraries, folders and even down to a document level. Understanding the complexities of permissions and sharing can be difficult and confusing. In this session we explore permissions, roles and sharing and take you through the correct methods to apply permissions within SharePoint. Topics include:
- Introduction to permissions
- Understanding how SharePoint manages groups, roles and permissions
- How, where and when permissions need to be applied
- Creating, modifying groups, roles and permissions
- Applying permissions to Sharepoint sites, lists & libraries, folders
- Sharing and granting access
OneDrive
OneDrive provides the facility to store, share, and sync your work files in the cloud. Once set up you can update and share your files from any device with OneDrive. Topics include:
- Introduction to OneDrive
- Understanding the difference between OneDrive personal and OneDrive business
- Learn how to set up, access and synchronize your data
Supporting adoption through knowledge
Like to book in training?
Whether you would like to book in for a course or find out about course schedules, feel free to contact us, we would love to hear from you.